Ship chandling · Marine suppliers
From arrival to payment, without spreadsheets.
The first operating system built for ship chandlers: capture every vessel that enters port, close sales with locked-in profit and operate from your phone.
The challenge
Your team works from the phone, not from Excel
Ship chandling runs on speed: quote the right vessel in minutes, supply from the dock and get paid without the numbers changing afterward. Generic ERPs do not understand the port. ShipChandler Control does.
Features
Built for real maritime operations
Vessel-capture CRM
Load arriving vessels, a six-stage tracking Kanban, captain and chief engineer contacts, initial and follow-up templates, and recurring-vessel recognition by voyage ID.
B2B store with a live catalog
Multi-word search, prices with/without discount, an English cart (subtotal/discount/total) and a live Excel price list via Power Query with a secure token.
End-to-end orders
Created manually, from the store or by Excel import; a rule-driven status flow, inline editing and price discrepancies flagged in amber without touching your real prices.
Inventory with full traceability
A ledger with available, reserved, to-deliver and to-purchase; snapshot reconciliation, adjustments with a logged reason and an automatic shopping list.
Purchase tickets and supplier payments
Built with receipt photos, full or partial payment from the main bank and a last_cost that freezes the cost when the ticket is closed.
Reports and profit tracking
Total USD, Cost MXN, Profit MXN and the exchange rate frozen; commissions per cut with two roles (creator and seller) and executive charts.
Mobile warehouse and fleet operation
Fuel with an odometer and receipt photo, maintenance, automatic km/L efficiency, documents with expiration dates and an expense generated on its own.
Built-in corporate email
IMAP/SMTP, editable Reply All (To/CC/Subject), drafts, attachments and AI-assisted replies with a knowledge base of your previous emails.
Expenses and banks
Hierarchical categorization, a preselected main bank, partial payments, attached receipts, bank reconciliation and a card-style mobile view.
Mediport permit + invoicing (CFDI 4.0)
From the ship order it generates the Mediport permit in minutes: an Excel ready to import with quantities and prices, plus the CFDI 4.0 invoice stamped before the SAT (PDF and XML). No matter how many items the order has.
Roles, access and auditing
Granular access control by module and by role (view logs, manage users, record payments, authorize discounts…), an audit log on every critical action, generalized soft-delete and a one-button database backup. Self-hostable MySQL, no per-user licenses.
Capture
Capture every vessel that enters the port
Load the list of arriving vessels and record the captain and chief engineer contacts to send the first quote in minutes. The system recognizes recurring vessels by name and voyage ID, and prevents accidental resends.
- Kanban with six stages: Pending, Sent, Following up, Replied, Email error, Cancelled
- A timeline per vessel: how many follow-ups you sent and when they replied
- Recurring-vessel recognition by name and voyage ID
- Initial and follow-up email templates
- Anti-duplicate guard (10-minute window)
Locked-in profit
Reports and commissions that never change retroactively
On delivery and payment, cost and profit are frozen: Total USD, Cost MXN, Profit MXN and the exchange rate are sealed. A commission cut from three months ago does not change even if you edit the price or cost of a product today.
- Immutable Profit Fixed per operation
- Exchange rate frozen per order
- Commissions with two roles —creator and seller— each with its own margin
- The supplier last_cost seals the cost when the purchase ticket is closed
- Discounts that exceed policy, audited with reason and author in the log
Traceability
Live inventory and an automatic shopping list
A movement ledger tells you at all times how much stock is free, how much is reserved for an order and how much is on the way. Whatever an order cannot cover with available stock is sent on its own to the buyer's list.
- Four live fields: available, reserved, to-deliver and to-purchase
- Snapshot reconciliation and manual adjustments with a logged reason
- Automatic shopping list from the shortfalls
- Excel provisions import: detects the layout and flags price discrepancies in amber
- Every adjustment stays in the log: who, when and why
Mediport permit
Generate the Mediport permit in under 5 minutes
From the ship order, the module assembles the invoice and generates an Excel ready to import into Mediport with the quantities and prices already configured. It does not matter whether the order has 20 or 500 items: the permit is ready in minutes, not hours, and without re-keying item by item.
- Generate the Mediport permit from the order, without re-keying item by item
- Excel ready to import into Mediport with configured quantities and prices
- No matter the item count: 20 or 500, the permit comes out in minutes
- CFDI 4.0 invoice stamped before the SAT via Facturama (UUID, PDF and XML)
- Stamp counter with a low-balance alert and a "Service Report" for the harbor master
From the dock
Your team operates from the phone, not from the office
Picking, fuel receipts with an odometer photo, supplier payments and ticket closing are done from the warehouse or the dock. Each fuel load generates its expense automatically, with no double entry.
- Fuel with a receipt and odometer photo; automatic km/L efficiency
- Purchase tickets: full or partial payment from the main bank
- Preselected main bank to settle in one click
- Vehicle documents (policy, registration, inspection) with expiration dates
- Protection against double entry and role-based permissions
Comparison
Generic ERP vs ShipChandler Control
What an adapted ERP cannot give you and a system built for the port can.
| Generic ERP (Odoo / Shopify B2B) | ShipChandler Control | |
|---|---|---|
| Industry | Adapted | Built for ship chandling |
| Port CRM | Does not exist | Built-in vessel capture |
| Maritime pricing | Generic | Store + max discount + audited reason |
| Sealed profit | No | Yes, immutable |
| Mediport permit | Manual entry item by item | Excel ready to import in under 5 min |
| CFDI 4.0 invoicing | Separate system, manual re-entry | Built-in: from the order, stamped before the SAT |
| Inventory traceability | Flat stock | Available / reserved / on the way, live |
| Excel provisions import | Manual | Auto-detects layout and discrepancies |
| Cost per user/month | $50–$200 USD | One-time investment, self-hosted |
| Local fit | Generic | MXN, USD, own FX, Mexican VAT |
Use cases
Who it is for
Frequently asked questions
What we get asked most
Request a guided demo
We show you what a day of operations looks like and calculate how much you would save vs your current system.